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Tamil Nadu Board 12th Standard Commerce - Chapter 28: Book Back Answers and Solutions

This post covers the book back answers and solutions for Chapter 28 – Commerce from the Tamil Nadu State Board 12th Standard textbook. These detailed answers have been carefully prepared by our expert teachers at KalviTips.com.

We have explained each answer in a simple, easy-to-understand format, highlighting important points step by step under the relevant subtopics. Students are advised to read and memorize these subtopics thoroughly. Once you understand the main concepts, you’ll be able to connect other related points with real-life examples and confidently present them in your tests and exams.

By going through this material, you’ll gain a strong understanding of Commerce Chapter 28 along with the corresponding book back questions and answers (PDF format).

Question Types Covered:

1 Mark Questions: Choose the correct answer, Fill in the blanks, Identify the correct statement, Match the following
2 Mark Questions: Answer briefly
3, 4, and 5 Mark Questions: Answer in detail

All answers are presented in a clear and student-friendly manner, focusing on key points to help you score full marks.

All the best, Class 12 students! Prepare well and aim for top scores. Thank you!

Chapter 28: Company Secretary

I. Choose the correct answer.

1. Mention the status of a Company Secretary in a company.
a) A member
b) A director
c) An independent
d) An employee contractor
Answer Key:
d) An employee contractor

2. Who can become a secretary for a company?
a) Individual person
b) Partnership firm
c) Co-operative societies
d) Trade unions
Answer Key:
a) Individual person

3. Which meeting will be held only once in the life time of the company?
a) Statutory
b) Annual General
c) Extra – ordinary
d) Class General
Answer Key:
a) Statutory

4. Who is not entitled to speak at the annual general meeting of the company.
a) Auditor
b) Shareholder
c) Proxy
d) Directors
Answer Key:
c) Proxy

5. From the date of its incorporation the First Annual General Meeting is to be conducted within __________ months.
a) Twelve
b) Fifteen
c) Eighteen
d) Twenty one
Answer Key:
c) Eighteen

II. Very short answer questions.

1. Who is a Secretary?
Answer Key:

The person who is responsible for the general performance of an organization is called company secretary.

2. What is meant by Meeting?
Answer Key:

A company meeting must be convened and held in perfect compliance with the various provisions of the Act and the rules framed thereunder.
It is essential that the business dealt with at the meetings, should be validly transacted and not liable to be questioned later due to any irregularity.

3. Write short note on ‘Proxy’?
Answer Key:

Proxy means a person being the representative of a shareholder at the meeting of the company who may be described as his agent to carry out which the shareholder has himself decided upon.
Proxy can be present at the meeting and he cannot vote.

4. What is Voting?
Answer Key:

The word ‘Vote’ originated in Latin word ‘Votum’ indicating one’s wishes or desire.
By casting his vote one formally declaring his opinion or wish in favour of or against a proposal or a candidate to be elected for an office.

III. Short answer questions.

1. What is Special Resolution?
Answer Key:

A special resolution is the one which is passed by a not less than 75% of majority.
The number of votes, cast in favour of the resolution should be three times the number of votes cast against it.
The intention of proposing a resolution as a special resolution must be specifically mentioned in the notice of the general meeting.

2. What do you mean by Statutory Meeting?
Answer Key:

According to Companies Act, every public company, should hold a meeting of the shareholders within 6 months but not earlier than one month from the date of commencement of business of the company.
This is the first general meeting of the public company is called the Statutory Meeting.
The company gives the circular to shareholders before 21 days of the meeting.

3. Give any three cases in which an ordinary resolution need to be passed.
Answer Key:

An ordinary resolution is one which can be passed by a simple majority, i.e. if the members of votes cast by members, entitled to vote in favour of the resolution is more than the votes cast against the resolution.

Ordinary Resolution is required for the following matters:

To change or rectify the name of the company.
To alter the share capital of the company.
To redeem the debentures.
To declare the dividends.
To appoint the directors

IV. Long answer questions.

1. Briefly state different types of company meetings.
Answer Key:

A Company can convene meetings to discuss the performance of the company and also to take decisions. Under the companies Act 2013, company meetings may be classified as below:

Meetings of Shareholders:

The meeting held for the shareholders of the company is shareholders meeting. This may be divided as follows: .

Statutory Meeting:

Every public company should hold a meeting of the shareholders within 6 months but not earlier than one month from the commencement of the business.

Annual General Meeting:

Every year a meeting is held to transact the ordinary business of the company. It is called annual general meeting.

Extra-Ordinary General Meeting:

If any meeting conducted in between two annual general meetings to deal with some urgent or special or extraordinary nature of business is called as extra-ordinary general meeting.

Meeting of the Board of Directors:

To decide policy matters of the company, the board of directors meet frequently, which is known as meeting of the board of directors.

Board Meetings:

Meetings of the directors are called board meetings. It may be convened to discuss the business and take formal decisions.

Committee Meetings:

Every listed company and every other public company having a capital of ₹10 crore is required to have audit committee.
The meeting held by this committee is known as committee meetings.

Special Meeting:
Class Meeting:

Meetings held by a particular class of share or debenture holders is known as Special or Class meeting,
e.g. preference shareholders or debenture holders meeting. .

Meetings of the Creditors:

These are not meetings of a company.
Meetings held with the creditors to discuss any crisis about the financial matters.

2. Explain different types of open and secret types of voting.
Answer Key:
Open Procedure:

This type of voting has no secrecy as the all the members assembled can see voting.
There are two popular methods of open voting namely voice voting and voting by show of hands.

By Voice:

Voice voting is a popular type of voting in which the chairman allows the members to raise their voice in favour or against an issue ‘Yes’ for approval and ‘No’ for rejection.

By Show of Hands:

Under this method the chairman, requests the members to raise their hands of those who are in favour of the proposal or candidate and then requests those are against.

Secret Procedure:

Secret procedure is adopted to decide certain vital issues.
It is a popular voting method that could maintain the secrecy of the voter.

By Ballot:

Under this system, ballot paper bearing serial number is given to the members to record their opinion by marking with the symbol.

Postal Ballot:

Big companies or big associations having members scattered all over the country follow this method of voting.

Prepared By:

B. MUTHUKUMAR
PG ASST COMMERCE
MKVK MATRIC HR SEC SCHOOL
TENKASI